Exhibition Ts & Cs For CHS Leeds 2023
Please read the terms and conditions of acceptance carefully.
- Application for Stand Space
Application for stand space must be made on the organiser’s official booking form. Until the completed booking form has been received and accepted by the organiser, the organiser has the right, without giving notice to the exhibitor, to reallocate stands to other exhibitors and the booking will be null and void.
- Allocation of Stand Space
Every effort shall be made to allocate to the exhibitor the stand that has been ordered. However, to facilitate an effective layout of the exhibition, and if the organiser believes it to be in the best interest of the exhibition, the organiser has the right to make a stand reallocation at any time.
Confirmation of a booking by an exhibitor for a stand or floor space is required in writing using the booking form. Once the form has been received and verified by the organiser, an invoice will be raised by CHS Leeds Ltd. Where agreed, a 45% deposit invoice will be raised first with the remainder of the total payable by 28th February 2023. All bookings received after 1st March 2023 will be invoiced in full .
All invoices must be paid within 30 days in order keep your preferred stand number.
Payments are non-returnable in the event of your cancellation. Bookings made with less than 30 days to the event must be paid in full prior to the date of the event. All early bird rates are only applicable if invoice is paid within 30 days.
- Cancellation of Stand Space
Stand cancellations must be given in writing and cancellation fees are payable as follows:
– 90 working days before the event: 80% refund
– 60- 89 working days before the event: 50% refund
– 0 – 59 working days before the event: Full amount payable, no refund.
If the exhibitor wishes at any time prior to the exhibition to cancel the stand allocated, then written notice must be given to the organiser. The date of cancellation shall be the date the organiser notifies the exhibitor that it accepts the exhibitor’s notice.
The exhibitor acknowledges that the organiser shall not be held responsible for the failure of all or any other contracted exhibitors to attend the exhibition or the failure of any number of attendees to attend the exhibition for any reason beyond the reasonable control of the organiser.
- Cancellation or Change of Location or Date of Exhibition
In the event that by reason of any event outside the organiser’s reasonable control (including, without limitation, any strike or other industrial action involving the organiser’s own workforce) or the exhibition (or any part thereof) is prevented from being held in a particular location or on a particular date, the organiser shall be entitled at its absolute discretion to cancel, relocate or change the date of all or any part of the exhibition or reduce the planned period for preparation, display or dismantling of the exhibition and in such event any refund of payments to the exhibitor shall be at the absolute discretion of the organiser.
The exhibitor hereby acknowledges that in the event any of the circumstances referred to in this paragraph 6 occurring he shall have no right to any refunds, damages, expenses or any other claims.
In the event that the exhibition (or part thereof) is cancelled by the organiser for commercial reasons, including without limitation, lack of support, then all payments made by the exhibitor to the organiser will be refunded, but the exhibitor hereby agrees that in such circumstances he will have no further claim (whether for damages or otherwise) against the organiser.
- Loss and Damage
The exhibitor shall be liable for and fully indemnify the organiser against any loss suffered by or damage caused to the premises, its furniture, fixtures and equipment or reputation which may arise as a result of the exhibitor or from items brought onto the premises by the exhibitor, their guests, staff, contractors, agents or otherwise.
The organiser can accept no responsibility for the property of exhibitors or attendees. A cloakroom may be available, but goods are left at the owner’s risk without any obligation on behalf of the organiser.
- Fire Precautions and Health & Safety
All materials used for building, decorating or covering stands or displays must be of a non-flammable material. The exhibitor must comply at all times and immediately with all instructions given by the relevant authorities and/or the organiser to avoid the risk of fire or any other risk. You will be required to complete a risk assessment regarding your exhibition space and what you intend to provide/display there in. Such form to be provided no less than one month before the date of the exhibition. This will be subject to review by the organiser’s health and safety officer said, review to be binding on the exhibitor.
The exhibitor shall carry at least 2 million of public liability insurance against personal injury, death, or damage to or loss of property by any cause whatsoever. If proof in writing of such insurance is not received by the organiser from the exhibitor at least one month before the exhibition commences, the organiser, without being under liability to refund or abate any charges paid or due herein, reserves the right to cancel any allocation of stand space to the exhibitor and shall be entitled to re-sell or reallocate such space.
These Terms and Conditions are in addition to any terms and conditions laid out in the Exhibitor Manual. It is the responsibility of the Exhibitor to read and act upon the details within the Exhibitor Manual.